Celtedge

Property Financials

Track property expenses, manage billable costs, and ensure no billback falls through the cracks. Built for property accountants and operations teams.

Add Property Management:

Run work orders and maintenance history on the same properties.

Cost Tracking

Track every property expense with full visibility

Invoice & Expense Entry

Enter vendor invoices with amounts, dates, property allocation, and document attachments. Quick and accurate data entry.

Vendor Management

Track which vendors you use for which properties. See spending patterns and payment history by vendor.

Expense Codes

Categorize expenses with your chart of accounts: repairs, utilities, insurance, landscaping, and more.

Financial Centers

Organize costs by entity, property, or business unit. Perfect for multi-entity operations.

Line Item Details

Break down invoices into individual line items with quantities, prices, and tax calculations.

Tax Handling

Apply tax codes per line item and see tax and totals on every invoice.

Billback Management

Never miss a billable expense—ensure cost recovery

Billable Expense Tracking

Flag expenses as billable to tenants, owners, or third parties. Track recovery status from pending to paid.

Billback Documents

Group billable expenses into billback documents. Generate professional statements for tenants or owners.

Billback Status at a Glance

See every billback document by stage: entry, review, ready, invoiced, closed.

Status Workflow

Track billbacks through your workflow: Draft → Review → Manager Approval → Closed.

Approval Process

Manager approval required before closing billback documents. Ensures accuracy before billing.

Audit Trail

Complete history of who reviewed, approved, and closed each billback document.

Financial Reports

Property-level cost visibility and analysis

Property Cost Reports

See all costs for a property over any date range. Filter by category or vendor.

Filter by Vendor

Filter the cost ledger by vendor and financial center to see who you are paying and where.

Filter by Expense Code

Filter the cost ledger by expense code to see where money is going.

Export Options

Export reports to PDF to share with owners or your accountant.

Integration & Flexibility

PM Integration

Same account, same properties and vendors. Maintenance activity in PM, its costs in PF, one login for both.

Standalone or Combined

Use Property Financials alone or integrate with Property Management for complete visibility.

Why Property Financials?

Not a replacement for QuickBooks or Xero. Property Financials is the operational layer that keeps property-allocated cost records your accountant can work from.

Pricing

Pay for the features you need. We'll create a quote based on your operations—no hidden fees, no surprises.

Questions?

We're happy to walk you through how Property Financials works and answer any questions.

From supplier invoice to tenant billback

Every line coded where the cost belongs

Enter a supplier invoice once. Each line carries its own cost code, and you mark what can be billed back as you go.

Billbacks built from real invoices

Collect billable lines into one document for a tenant, add your markup, and export it. Every charge traces back to the invoice it came from.